USER GUIDE

 

The Simple search option provides a quick method for retrieving records. It is very useful for users who have no experience with databases. It allows you to search the database with a single term (one word) in a straight forward manner.

Basic or Simple Search Interface

To do a quick search

  1. Type a term you wish to search in an appropriate field. The system ignores letter case - you may enter the field values in either upper or lower case.
  2. If more than one term is used, separate each with semi-colon (;) then select the AND/OR operator to apply (if you wish to search for a phrase, see phrase searching below).
  3. Click the Search button (do not press the Enter key)
  4. Records that meet your criteria are displayed.
  5. Select by clicking the record of your choice to display the bibliographic details.

Search fields Standard or Guided Search Interface

Exact match of word
If the box "Exact match of words" is not activated, each term is treated as a stem or right truncated. For example, if you used the word "medic" as your search term, the system will retrieve all word variations such as: medical, medicament, medicant, medication, medicare, medicinal, medicine including their plural forms.

Sorting search result
The sorting method is applied to retrieved records when displayed. Available sorting options are: Chronologically (newest first); By Author and By Title. You have to select first the sorting method before you execute the query.

Display format
Options for displaying search results. The "List format" is the default format in displaying records where minimum informations of a record is provided. Additional information is provided by the "Short format" while the "Full format" display all necessary informations of a record.

Date
The date criteria is used to limit
search to particular publication/research date or range of dates. Type only the year (format: YYYY) when querying.

  • Leave out the Date fields to let your query return records regardless of date.
  • From: ____ To: 2008 - the query will return earliest records to 2008
  • From: 2007 To: ____ - the query will return 2007 records to most current
  • From: 2006 To: 2009 - the query will return records ranging from year 2006 to 2009

Databases
List of available databases that you can query. You have the option to select only the database you wish to query. The default selection is "All" even if you do not select the "All" option.

Records Fields
The term you specify in a search box will be queried in the appropriate field.

Keywords (All fields)
When you specify your search term in the Keywords search box, all the fields will be queried particularly the Title, Author, Notes, Subject and Abstract fields.

Finding Author
An author maybe queried using the Author search box. Entry format should be "Surname Initials" (no punctuations). Example: Villa N. If you enter "Villa" without initials, the system will retrieve also "Villacorta, Villadolid, Villafuerte" etc., since the term is treated as stem or right truncated. Alternately, you may activate the "Exact match of word" to limit your search to "Villa's" alone.

Finding Title of Research Paper
You can only search the first 35 characters of a record, include in the count spaces and punctuations. If you know the exact title, type the first few words and make sure to include the initial article (A, An, The) if there is any. You cannot search a phrase at the middle of the title.

Finding Journal Title
In the Title search box, you can also find the standard abbreviated jounal title where the research paper was published (i.e. Philipp J Intern Med).

Finding Subject headings
When searching for subject headings, separate terms with semi-colon or use the logical operator sysmbols
(i.e. asthma * drug * therapy),
or you may use the system subject headings entries if you are familiar with it
(i.e. asthma--drug therapy)

Finding Phrase
Phrase searching is limted only to samples discussed when searching Titles and Authors. You cannot search a phrase at the middle of a field. Use logical operators between words when searching more than one term.

Logical Operators
Any number of words or combinations of keywords can be searched, provided you separate each word with semi-colon (;) then select the logical operator in the AND/OR combo box.

Logical Operators Symbols
The basic system logical operators symbols can be used between terms:


+ (plus) - for OR
* (asterisk) - for AND
^ (caret) - for AND NOT

Either word or both
(Example: water + soil)

Both words
(Example: water * soil)
One word but not another word.
(Example: mercury ^ planet)
  • If search box contains logical operators, the combo box selection AND/OR does not change them.
  • If more than one logical operators were used, the query is evaluated from left-to-right order.

Operators between fields
If more than one field is specified in a search criteria, the system uses inter-field Boolean "AND".

List Button
If you are not sure which terms to be used in your search, use the LIST button. If you press the List button next to an empty search box, the system will display all available terms (group of 20) from the database in alphabetical order. If, however, you enter into the search box the initial letter/s of a term or its stem, the system will display the list starting from the stem word (or the next nearest one). You can now select a number of terms from the displayed dictionary, click "Select" and you will return to the search screen.

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