Simple Search Tips

The Simple search option provides a quick method for retrieving records. It is very useful for users who have no experience with databases. It allows you to search the database with a single term (one word) in a straight forward manner.

To Do a Search

  1. Type a term you wish to search,
  2. If more than one term is use, separate each with semi colon (;) then select the AND/OR operator to apply (if you wish to search for a phrase, see phrase searching below).
  3. Click the Search button (do not press the Enter key)
  4. Records that meet your criteria are displayed.
  5. Select by clicking the record of your choice to display the bibliographic details.

Records Fields
The term you specify in the search box will be queried in all fields of each records in the database, particularly: Title, Author, Notes, Subject and Abstract fields.

Right Truncated
If the box "Exact match of words" is not activated, each term is treated as a stem or right truncated. For example, if you use the word "medic" as your search term, the system will retrieve all word variations such as: medical, medicament, medicant, medication, medicare, medicinal, medicine including their plural forms.

Letter Case
The system will ignore the letter case - you may enter the field values in either upper or lower case.

An author mabe queried using the Simple search option. Entry format should be "Surname Inititials" (i.e. "Villanueva JA)

if you enter "villanueva" without initials, the system will retrive all "Villanueva's" as the term is treated as stem or right truncated.

Title of Research Paper
You can only search the first 35 characters of the title of a research paper (inluding spaces). If you know the exact title, type the first few words and make sure to include the initial article (A, An, The) if there is any. You cannot search a phrase at the middle of the title.

Journal Title
You can search the standard abbreviated jounal title where the research paper was published (i.e. Philipp J Intern Med)

Phrase Searching
Phrase searching is limted only to samples discussed when searching Titles and Authors. You cannot search a phrase at the middle of a field. Use logical operators between words when searching more than one term.

Any word or combinations of keywords can be searched, provided you separate each word with semi-colon (;) then select the logical operator in the AND/OR combo box.

Logical Operators
The basic system logical operators symbols can be used:

+ (plus) - for OR
* (asterisk) - for AND
^ (caret) - for AND NOT

Either word or both
(Example: water + soil)

Both words
(Example: water * soil)
One word but not another word.
(Example: mercury ^ planet)
  • If search box contains logical operators, the combo box selection AND/OR does not change them.
  • If more than one logical operators were used, the query is evaluated from left-to-right order.

List Button
If you are not sure which terms to be used in your search, use the LIST button. If you press the List button next to an empty search box, the system will display all available terms (group of 20) from the database in alphabetical order. If, however, you enter into the search box the initial letter/s of a term or its stem, the system will display the list starting from the stem word (or the next nearest one). You can now select a number of terms from the displayed dictionary, click "Select" and you will return to the search screen.

© 2009 University Library, University of the Philippines Manila ® 650 Pedro Gil St., Ermita, Manila